18th Infantry Regiment Association
Organization

ARTICLE I

• NAME AND PURPOSE
1. This Association shall be known as the 18th Infantry Regiment Association, hereafter referred to as the Association. It is established under the provisions of Army Regulation 210-1 as an independent private organization. It is not an instrument f the United States Army.
2. The primary objectives and purposes of the Association shall be:
1. to promote morale and high esprit de corps among past, present, and future members of the 18th Infantry Regiment
2. to perpetuate the history and traditions of the Regiment
3. to provide a mechanism where former members can maintain contact with each other and with the active unit(s) of the Regiment.

ARTICLE II

• MEMBERSHIP AND MEETINGS
1. Membership in the 18th Infantry Regiment Association is open to ALL who have served with the 18th Infantry or any of its battalions, in peace or in war, their spouses or those who were married to a member of the Regiment now deceased.
2. Associate Membership and Friends of the Regiment are available for those family members or others who have a connection to the 18th Infantry or support the association's goals and objectives.
3. Membership in the Association is subject to approval by the Association Council. Final authority with regards to membership eligibility rests with the Association Council.
4. The Association shall hold an annual meeting of the membership in each calendar year. The time and place of the annual meeting shall be fixed by the Association Council and the membership shall be notified by mail at least 30 days prior to the meeting. .
5. Special meetings of the Association membership may be called by the President, who shall fix the time and place and shall notify the membership at least 30 days prior to such meetings.
6. At any Association membership meeting a simple majority of the attending members shall constitute a quorum.

ARTICLE III

• GOVERNING BODY AND OFFICERS
1. The Association Council shall act as the governing body of the Association inbetween Annual Meetings of the Association membership. The Council shall have full authority to manage the affairs of the Association pursuant to the Constitution and By laws, and shall have control of all matters not otherwise specified, except that no funds shall be expended by the Association Council for any purpose not clearly in line with the objectives of the Association. The Association Council may authorize such ommittees as they deem necessary to carry out the functions of the Association and may delegate such powers as they deem necessary to conduct business in accordance with the objectives and purposes of the Association.
2. The Association Council shall consist of: Honorary Colonel, Honorary Sergeant Major, Commander of the active battalion(s), Command Sergeant Major of the active battalion(s), President, Vice-President, Secretary, Treasurer, and the Executive Director o the Association.
3. The officers of the Association shall be a President, Vice-President, Secretary and Treasurer.
4. The Association shall have an Executive Director.

ARTICLE IV

• DUTIES OF OFFICERS
1. PRESIDENT: The President shall be elected by the membership and serve a term of two-years, or until his successor has been duly elected. The Honorary Colonel of the Regiment may be elected President of the Association. It shall be the duty f the President to oversee the operations of the Association and the functions of the Association Council, as necessary, for the conduct of affairs within the Association. The President shall fill vacancies in elected offices by appointment until the nex annual meeting of the membership.
2. VICE-PRESIDENT: The Vice-President shall be elected by the membership and serve a term of two-years, or until his successor has been duly elected. In the absence of a President, or in the event of his inability or refusal to act, the Vice-Preside t shall perform the duties of the President.
3. SECRETARY: The Secretary shall be elected by the membership and serve a term of two-years, or until his successor has been duly elected. The Secretary shall keep, or cause to be kept, the historical file of the Association.
4. TREASURER: The Treasurer shall be elected by the membership and serve a term of two-years, or until his successor has been duly elected. The Treasurer shall keep, or cause to be kept, the financial records of the Association and shall provide the Se retary with copies of the documents required for the historical file. The Treasurer will be responsible to see that required audits of financial records are timely and properly executed, and will provide the Association Council with requested financial d cuments and reports necessary for conduct of the business of the Association.
5. EXECUTIVE DIRECTOR: The Executive Director shall be appointed by the President, subject to approval of the Association Council. The Executive Director shall carry out such duties as may be assigned by the President or the Association Council. The Ex cutive Director shall preside at Association and Council meetings, and shall vote only to break a tie. The Executive Director shall appoint and supervise such ad hoc committees, determined by the Association Council, as may from time to time be necessary to conduct activities and events of the Association. The Executive Director may be authorized by the Association Council to enter into contracts, accept funds and make disbursements on behalf of the Association.
6. HONORARY COLONEL AND HONORARY SERGEANT MAJOR: The Honorary Colonel and Honorary Sergeant Major shall be appointed and shall perform duties in accordance with AR 600-82, and shall, by virtue of their appointment, be eligible to sit upon the Assoc ation Council.
7. COMMANDER AND COMMAND SERGEANT MAJOR OF THE ACTIVE BATTALION(S): The Commander and Command Sergeant Major of the active battalion(s) shall, by virtue of their military command, be eligible to sit upon the Association Council.

ARTICLE V

• METHOD OF FINANCING
1. The Association shall be financed by membership fees levied on all members, and by fund raising activities and events. The Association Council shall determine an appropriate dues structure.
2. Should any member voluntarily resign his membership or default in the payment of dues, he shall forfeit all privileges of membership and no refund of dues will be paid.
3. When approved by the Association Council, social activities hosted by the Association will be financed by charging each attending member a pro rata share of any cost not covered by Association funds.

ARTICLE VI

• ACTIVITIES
1. The activities of the Association shall be professional and social in nature, and will be determined by the membership, subject to the approval of the Association Council. Activities may be planned to include spouses and guests, and may, at the d scretion of the Association Council, be subsidized by the Association.
2. The Association shall publish a news letter and mail it to all members. The content and frequency shall be determined by the Association Council.

ARTICLE VII

• GENERAL PROVISIONS
1. The Association is a private, non-profit organization. In order to fulfill it's objectives and purposes it must exist and operate on United States Military installations. Such operation is only possible with the consent of the installation comma der. The Association will seek such consent and will comply with requirements and conditions of pertinent regulations.
2. The Association, in order to achieve it's objectives and purposes, will seek to raise funds for operation, to purchase property/supplies, and sponsor military and social events. Licensing, certification, or registration with State and local public ag ncies may be required to engage in fund raising activities. These fund raising activities will be conducted in accordance with State and local laws and regulations, as well as any Army Regulations and/or installation requirements that may apply.
3. The Association will maintain a historical file consisting of the following records:
1. Constitution and By-laws of the 18th Infantry Regiment Association, and minutes of Association meetings.
2. Record of approval(s) of the Constitution and By-laws, with amendments and revisions, if applicable.
3. Roster of current members.
4. Financial records, including current bank statement(s), cancelled checks, and receipts.
4. The Association fund will be audited tri-annually, or with changes in Honorary Colonel of the Regiment or Executive Director.
5. The Association may be dissolved at any time by a majority vote of its members. In the event the Association shall be dissolved, each member of the Association shall be responsible for the immediate payment of his pro rata share of the Association's iabilities. The disposition of assets, if any at the time of dissolution, shall be determined by the membership, subject to the approval of the Honorary Colonel. In the event there is no membership in the Association at the time of dissolution, any rema ning funds shall be donated to the Association of the United States Army.

ARTICLE VIII

• ADOPTION AND AMENDMENTS
1. This Constitution has been adopted/approved by the Honorary Colonel of the Regiment and the Association Council. It replaces the Constitution dated 11 June 1993.
2. This Constitution may be amended by a majority vote of the membership, either by majority vote of a quorum at a meeting of the membership or by majority vote of members responding to a general mail ballot.

ARTICLE I

• DUES AND DONATIONS
1. Annual dues (active duty only): \$3.00/year.
2. Tri-Annual Dues (all others): \$30.00 (this is $10.00/year over 3 years).
3. The Association Council may, by resolution, accept an honorary member or fix an amount of donation which would qualify an individual, group or corporation as a sponsor of 18th Infantry Regiment Association activities or events.

ARTICLE II

• ASSOCIATION NEWSLETTER
1. The Association Council shall authorize the publication and mailing of a quarterly new letter. The President, with approval of the Association Council, will appoint a news letter editor to carry out this function.

ARTICLE III

• ADOPTION AND AMENDMENTS
1. These Bylaws have been adopted/approved by the Honorary Colonel of the Regiment and the Association Council. They replace the Bylaws dated 11 June 1993.
2. These Bylaws may be amended by a majority vote of the Association Council.

View Army Regulation 600-82 outlining HCOR and HCSM